Parent Guide - Camp Bells Bend & Beaman

Hello Parents!

We are so glad your child will be joining us for a summer full of outdoor adventure!  Imagine the stories your child will tell after spending their days exploring thousands of acres of fields, forests, and old farm roads. Camp Bells Bend Beaman is the perfect place for them to have unforgettable fun while learning outdoor skills and building character strengths that last a lifetime.

Please note the new safety procedures for COVID-19 as you read the parent guide. New procedures follow the CDC/ACA guidelines. If you have any questions please contact us before your camp session begins.

Camp Bells Bend Beaman is a partnership with Nashville Metro Parks and Leadership Academy LLC to help children fall in love with nature and immerse themselves in beauty of the outdoors. Thank you for choosing Leadership Academy’s Camp Bells Bend Beaman.

Our Mission

At Leadership Academy, we believe that play and exploration increases creativity, confidence and social intelligence. We do this by creating camp adventures for people of all ages. Our goal is to get more people outside, exploring, learning, playing and having fun so they develop a strong sense of self and a deeper connection to nature.

Camp Bells Bend Beaman is a safe and fun summer adventure day camp that encourages a lifelong love of nature and outdoor play.


How camp will be different this year.

Games (4 square, cards, board games)

  • Games will be separated by group, each game will be sanitized before using.
  • Campers will wash their hands before and after. Reminded not to touch their face during playtime.
  • Materials are sanitized every morning as part of the daily checklist. Materials are also sanitized before and after activities.

Our Program

At Camp Bells Bend Beaman, children will spend every day outside. Our programming encourages imaginative play, nature education, and outdoor skills development. Above all, our goal is for every camper to increase their appreciation and respect for nature. A flexible schedule allows campers to collaborate with their counselor and peers to choose their own adventure, and decide where each day takes them.

Activities include: nature education, hiking, camp games and songs, crafts, outdoor cooking, archery, fishing, geocaching, creek exploration, animal tracking, camping skills and more.  All camp activities are lead by caring, enthusiastic staff who are building careers in education, sports and recreation, and child development.

Camp is where your child will be supported and encouraged as they develop their independence, imagination, creativity, teamwork, collaboration, and social skills. They will spend every day playing, learning, and growing: surrounded by natural beauty.

Drop Off/Pickup & Busing


All check-in and out procedures will be done by drive-thru, please remain in the vehicle with masks on. Check-in staff will be wearing masks.

We advise to designate one parent/guardian to dropoff/pick-up campers every day. Individuals who are at higher risk for severe illness per CDC guidance should not drop off or pick up campers.

Parents, campers, and staff should not come to camp if they feel sick or if anyone in their household feels sick or/and has tested positive for COVID19.


  • Parents you will confirm the name of your child with the staff/director. You will confirm that contact numbers are correct by sight (you will not be permitted to hold the clipboard).
  • Staff will conduct a health screening for your camper before they get out of the car. Non-contact temperature checks will happen at check-in. If the camper(s) temperature is above 100.3 degrees Fahrenheit they should return home and will be tested the following day. Any campers traveling in the same car will also not be allowed admittance into the camp. Camper’s parents will be advised to track temperatures and symptoms for 24 hours before attempting to send their camper back to camp.
  • All campers will wash or sanitize hands in the drop-off area before directly joining their tribe, there will be no gathering for games.


  • You hold up your ID for the staff/director to check and confirm. (you will not be permitted to hold the clipboard)
  • All campers will wash or sanitize hands in the pickup area before directly rejoining their parent/guardian.

Drop-Off/Pick-up at Camp

Camp is Monday-Friday from 9:00 am-4:00 pm

Monday-Wednesday is at Bells Bend Outdoor Center

Thursday-Friday is a Beaman Park Nature Center

Extended care is offered at the time of registration, drop off as early as 7:45 am, and pick up as late as 5:15 pm* for $50/week for car rider campers.

Busing Service

East Park:
Camp Bells Bend Beaman offers shuttle service from East Nashville all summer long. Pick-up/Drop-off is at East Park, which is conveniently located for our East Nashville parents. Bus service will be available daily from East Park on Woodland Street. Drop off begins at 7:45 am with buses departing at 8:25 am. Campers that miss the bus will have to drop off at camp. Buses arrive at the park about 4:25 pm and all campers must be picked up by 5:15 pm. There is a $1 per minute late charge for pickups after 5:15 pm. Busing can be added during registration for $90/week and includes staff supervision and extended care at East Park.

$90/week and includes counselor supervision and extended care. Choose pickup location at registration.

Learn more about shuttle service


The shuttle will be cleaned and sanitized before and after each trip.

  1. All passengers must present healthy at check-in; temperature checks will be done on arrival to the East Community Center.
  2. All passengers must wear their masks the entire time they are inside the van.
  3. Passengers must sit in their assigned seats for the week.
  4. The shuttle will be disinfected between each ride by a counselor.
  5. Passengers must keep their hands to themselves.
  6. Absolutely NO eating or drinking while in the van; it is approximately a 30-minute drive.
  7. All campers must use the restroom and wash their hands before loading onto the shuttle.
  8. Windows will remain vented throughout the ride for plenty of fresh airflow.

Early Pick-up / Late Arrival

If a child needs to be picked up outside of the scheduled times (3:45-4pm) arrangements must be made with the camp director at check-in or by calling at least 2 hours in advance to reduce disruptions to the camp program. Check-in is from 8:45-9am. Campers arriving before 9:30 may check-in at the Field Station. Arrivals after 9:30 am must contact the camp director for specific drop off instructions. Please make arrangements in advance whenever possible.

A late pickup fee of $1/minute may be assessed.

What To Bring

Your camper will need to be dressed and ready for an active day of outdoor exploration.  This often means getting wet and muddy. We love that!

Campers should bring a backpack each day filled with the following items:

  • Sturdy sports sandals: with back straps (ie. Keens/Crocs) or gym shoes to protect feet from injury.  NO open-toes sandals or flip-flops, please!
  • Sunscreen & bug spray: We will spend much of our time in the forest, but sunscreen will be important for field games. Please apply both before you arrive & our counselors will re-apply as needed throughout the day.
  • A hat: to keep the sun off of delicate faces.
  • A rain jacket: Camp adventures will not be stopped by rain. We will seek shelter during lightning or severe weather.
  • An extra set of clothes: or swimsuit that can get wet and/or muddy. We will not be swimming but we often walk or sit in the creek.
  • A plastic water bottle: Proper hydration keeps our campers happy and cool. We will refill the bottles throughout the day. BPA-free water bottles are sold in our camp store.
  • Lunch & a snack: packed in a reusable lunchbox/bag. All wrappers/uneaten food will be kept in the lunchbox and returned home so parents can be aware of what their child is eating at camp.


Bring a face mask –  Masks will be needed during the day and during the sheltering for inclement weather. If campers forget their mask, a disposable one will be provided.

PLEASE NOTE: If a child forgets their lunch, CBBB will call the listed contact person. Lunch can be dropped off or CBBB will provide a pre-packaged lunch for a fee of $5.00. CBBB is not responsible for lost or stolen items. Please label all of your child’s belonging. Unclaimed items will be held for 1 week, displayed at checkout, then donated to charity.

What NOT To Bring

Camp Bells Bend Beaman is a place to explore your natural surroundings so we ask you not to send any electronics or items that could distract from your child’s experience in the park.

This includes but is not limited to:

  • cell phones
  • iPods or MP3 players
  • trading cards
  • handheld video games
  • digital cameras

CBBB staff will upload photos to the Camp Bells Bend Beaman Facebook page each day! Like us while you’re there!

The following items are not permitted on the camp property at any time: personal vehicles, drugs, alcohol, pornography, weapons, fireworks, pets or tobacco.

*Personal sports equipment is allowed with the permission of the camp director.

Camp Behavior Policy

*Please review with your child before arriving at Camp Bells Bend Beaman.

Camp Bells Bend Beaman wants to cultivate the naturalist in your child and engage them with their immediate environment. It will be a fun week at camp, especially if the campers  already know what is expected from them. Read these guidelines with your child.

To guide us, we use the ACORNS* philosophy.

Camp Bells Bend Beaman’s campers aim to be:

  • Active
    Be active in your group. Participate and try new things.
  • Curious
    Ask questions & try and find out answers. Explore your environment.
  • Observant
    Pay attention to world around you. Listen and notice small things.
  • Respectful
    Respect all things: people, animals, plants and our environment.
  • In Nature
    Being outside makes us mentally and physically healthier. Unplug and enjoy!
  • Safe
    Make good decisions. Be careful with ourselves, others and our words.

(*Adapted with permission from Kalamazoo Nature Center – PDF)

Inclement Weather

Rain brings the field flowers to life and replenishes the creeks and rivers. We wouldn’t want to miss out on that! Our campers should bring rain gear and be ready for new adventures when the rain falls. Our staff will monitor the weather and if lightning or thunder is detected campers will be moved to shelter.


Inclement weather requires campers and staff to take shelter. During these times, physical distancing cannot be followed. Parents, campers, and staff will be made aware of this before the start of camp, included with orientation and pre-camp materials.

Everyone will use hand sanitizer and mask up as they enter the shelter.

Masks will be required throughout the sheltering duration.

Campers will be assigned areas with their tribe and counselor, keeping a safe distance from other tribes. In areas where tribes must be combined, they will be assigned by cohorts, keeping the same assignment for all thunder count occasions each session, reducing mixing groups whenever possible.

Quiet time activities will be encouraged

Maximum outdoor airflow will be managed when possible

Text alerts are sent to parents immediately upon initiating thunder count so that parents can come to pick up their children if they prefer.

On days when inclement weather is forecasted for most of the day, parents will be encouraged to keep their camper home.

Boo-boos Happen Sometimes…

Our camp staff is trained in First Aid and CPR, so they are ready to help keep your child safe at camp. Sometimes scrapes, cuts, bumps and bruises happen while we play and explore. Every staff member has a first aid kit in the backpack and is ready to care for your camper as they need. For simple first aid injuries, like a band-aid fixes, we just take care of it and move on with the day. For any injury that requires a bit more attention, we will give you a call/text to let you know what is going on. We do stock a few children’s over-the counter medicines in the camp director’s first aid kit including Benadryl, Advil and Tylenol. The camp director will call you before giving these to your child.

Itchy Things

Mosquitoes, Ticks, Poison Ivy & Chiggers oh my!

Due to the outdoor location of our programming, your camper may come in contact with something that makes them itch, like bug bites, poison ivy and other stings. Our staff will educate your camper about these hazards, will help them try to avoid contact with hazards and remind campers to check themselves for ticks. We do request that you thoroughly check your camper when they arrive home as ticks will often hide under clothing in areas that will not be checked by our staff. In addition we stock our first aid kits with Calamine Lotion, hydrocortisone cream and Neosporin for basic relief of these symptoms. All camp staff are trained in first aid and CPR, so they are ready to help keep your child safe at camp.

Too sick to play?

Our camps do not have on-site health care facilities for resting or sick campers. If you suspect your child is sick, please keep them home from camp. If your child gets sick at camp, we will troubleshoot the basics first, for example, do they need more water, a shade break, a snack, a popsicle (these can work miracles on sick campers!!) or just a bit of chill time??? If these simple fixes don’t work, and your child is too sick to play, then we will give you a call to figure out when you can pick them up.


Parents, campers, and staff should not come to camp if they feel sick or if anyone in their household feels sick or/and has tested positive for COVID19.


Please administer all medications before bringing your camper to Camp Bells Bend Beaman each camp day. Please alert the camp director of any issues or if your child will be bringing an inhaler or EpiPen.

Emergency Communications Plan

Although we do our best to stay safe and prevent injuries, sometimes accidents happen. In the case of an injury or an emergency, we will do our best to communicate with parents (or emergency contacts) as soon as possible.


Communication is always important and going forward essential. Please review your contact information in your account. We use text messages for urgent communication for weather and camp cancelations.  Login to your account and review your mobile phone information and contact preferences in the bio information section.

Please note, that Camp Bells Bend Beaman does not provide any transportation. In case of an injury or emergency, the camp staff will assess the situation and call emergency services as appropriate. Once the nature of the injury/emergency has been established, parents will be notified by the camp director or the CEO. If the child’s parents cannot be reached, the designated emergency contacts will be called. If the injury or emergency is not life-threatening but requires further medical attention, the parents or emergency contacts will need to provide transportation to seek care.

Additional Questions?

We want you and your child to have an unforgettable experience at Camp Bells Bend Beaman. If you have any questions or concerns not addressed in this parent guide, please feel free to contact us online or text/call 615-856-4772.

Further Reading


This term was coined by Richard Louv to describe the effect that increased time indoors has on children. Examples range from increased rates of obesity and behavioral problems to lack of focus at school. Time spent outdoors quickly combats many of these issues. Learn more

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